Please read carefully our terms and conditions of the contract. In completing and submitting the Booking Form, you agree to be bound by these conditions, which constitute the agreement between Asiana Nepal Treks & Expedition Pvt. Ltd. and you (client). These conditions apply to the exclusion of any other terms or conditions agreed to in writing by the parties. The Terms and Conditions contain the information to the client regarding the Booking Confirmation, Payment & Refund System, Cancellation and Other Charges levied as per policy. The Booking Terms and Conditions constitute a legally required contract between you and Asiana Nepal Treks & Expedition Pvt. Ltd. This is also a legal relationship with our Company, of which the details are listed below: previous dealings between the parties will not vary these conditions. There will be no variation to these conditions unless completed in writing and signed by a person so authorized by Asiana Nepal Treks & Expedition Pvt. Ltd.
To reserve any of our adventures and/or trips, you will need to complete the Booking Application Form and forward it to us prior to the trip start date by e-mail, along with a deposit of 25% for trekking/hiking /biking tours. You need to submit a scanned copy of each passport of the team members to our office via email including passport size picture and flight ticket reservation. Thirty days prior to the trip date we require a second payment of 25%, with the remaining 50% due upon arrival in Kathmandu. Similarly, for peak climbing and mountaineering expeditions, we require a 30% deposit at the time of booking; a further 30% is required 30 days prior to your arrival in Kathmandu and the remaining 40% upon arrival in Kathmandu.
Asiana Nepal Treks & Expedition Pvt. Ltd.; Bank Trust Account details for Funds Transfer from foreign countries:
Account Holder: Asiana Nepal Treks & Expedition Pvt. Ltd
Company Address: G.P.O. Box: 2061, Thamel, Kathmandu, Nepal
Bank Account Number: 03110017526819 (All others foreigners’ currency except Indian)
At the time of booking, we also require a scanned copy of your passport and a Jpeg format passport photo suitable for printing. We will use these items to obtain your climbing/trekking permit and park entry card prior to your arrival in Kathmandu.
We accept payment via bank transfer or alternatively western union. We require advance payments as per the above conditions. Prices are quoted in U.S. dollars (unless otherwise specified). If payment of the balance of the tour price is not received by Asiana Nepal Treks & Expedition by the required time frame, we require notification immediately and other arrangements will need to be made. For the payment by credit card, please contact us, or follow the procedure listed below. In Nepal, we currently accept Visa or MasterCard. A 4% bank levy fee will be added to the price of the trip on all credit card transactions.
Process of Credit Card Payment
If you wish to make amendments to your tour arrangements we require notification to Asiana Nepal Treks & Expedition in writing. If any government permits, flight ticket, insurance has been issued and cannot be revoked and refunded you will be liable for these costs. You may also be liable for the cancellation fee of airfares purchased on your behalf.
Notice of cancellation shall be submitted by the client in writing providing a reason(s) for cancellation. The refund procedure will be as follows:
Asiana Nepal Treks & Expedition reserves the right to cancel mountaineering expedition prior to departure in the event that there are too few people booked on climbing, in which case you will be given a full refund of the expedition price. You will not be entitled to claim any additional amount or seek any compensation for any injury, loss, expenses, or damage (either direct or consequential) or for any loss of time or inconvenience, which may result from such cancellation (including but not limited to visa, passport and vaccination charges, or departure, gear purchases, airport and airline taxes). Asiana Nepal Treks & Expedition also reserves the right to cancel the booking of restricted area trekking in Bhutan or Tibet if the confirmed group size is less than the requirements. We will operate most of the trekking and tour packages other than the ones mentioned above even if the number of persons is less than required.
To participate in our adventures other than cultural, spiritual, or family level hiking, good health, and physical fitness are required. For this reason, we strongly advise all clients to follow our pre-departure fitness training recommendations or see professional fitness instruction. If you suffer from severe muscular, chest, heart, or bronchial disorders, or if you are severe asthmatic you are strongly advised against participating. Tours take place in remote areas where there is little or no access to normal medical services, or hospital facilities for serious health problems. Evacuation, where necessary, can be prolonged, difficult, and expensive. Medical and evacuation expenses will be your responsibility and therefore we require travel and medical insurance to cover air transfer evacuation and hospitalization expenses. While we have had experienced clients in their 70’s successfully reach the summit of peaks such as Cho Oyu, Shishapangma, and Manaslu, due to the extreme nature of mountaineering and climbing trips, we strongly discourage participants over 70 years of age from participating, unless they regularly participate in sports such as long-distance running, triathlons and other similar endurance sports. We reserve the right to refuse any person the right to participate in a tour on medical or fitness grounds. Our application form contains questions regarding your health status, so please consult your physician and complete the form carefully. If in doubt, we may be able to design a custom adventure not detrimental to your health.
A legal guardian must accompany all travelers under the age of sixteen. There are no age limitations for tours but there is an age restriction of 9 years of age and above for trekking and 16 years and above for mountaineering above 6,000 meters. The age restrictions are in accordance with Nepali law. If you have a question regarding age and suitability, please contact us for further information.
Travel insurance is not included in the tour price, but it is a required condition of booking a tour with Asiana Nepal Treks & Expedition and your responsibility to ensure that you are adequately insured for the full duration of the tour covering medical, illness, injury, death, loss of baggage and personal items, cancellation, curtailment, and emergency evacuation. All costs for emergency evacuation must be paid in cash in Nepal unless an insurance company has agreed to pay the costs on your behalf. It is important that any insurance policy issued to cover emergency evacuation for trek/tour/climbing expedition does not exclude alpinism or mountaineering. You must provide evidence to our office that you have obtained personal travel insurance prior to the trip. You must ensure that your personal travel insurance covers all of the activities you participate in the Himalayas.
Asiana Nepal Treks & Expedition Pvt. Ltd. reserves the right to:
It is your responsibility to obtain proper identification or proof of citizenship as required by the authorities of the destination to which you are traveling. You will not be entitled to a refund if you are denied boarding or entry on any basis, including without limitation, improper documentation, or failure to provide information. International travel regulations require a valid passport with six months remaining on the passport prior to the expiration date of the said passport.
Package prices are based on ground costs, fuel prices, airfares, exchange rates, and assumptions made at the time of the trip price quote. Asiana Nepal Treks & Expedition tries its utmost not to increase tour prices (in full or part), however, sometimes increases are outside our control. Asiana Nepal Treks & Expedition reserves the right to amend tour prices (or any part) without notice at any time before and including the departure date. Amendments may be necessitated for many reasons including, but not limited to exchange rate fluctuations, increased fuel costs, airfares, airport charges, increases in ground operator service fees, or the need to engage alternative air or ground operators. Any increase in tour prices must be paid prior to the departure date.
The following items are excluded from the trekking/tour and mountaineering price:
If Asiana Nepal Treks & Expedition cancel your trip due to unforeseen circumstances like war, natural disasters, conflict, unfavorable climate, we would be happy to refer you to an alternative trip of a similar standard. Even if this does not fit your interest, all monies paid by you to our company will be refunded.
You agree that Asiana Nepal Treks & Expedition may use images of you taken during the trip without recourse to you and without compensation to you, for publicity and promotion purposes through whatever medium it chooses.
As part of the booking and permit process, we will need to obtain personal information from each client. Your personal information will be kept by us in a secure way and none of your private or personal information will be disclosed for any other purposes.
During any Asiana Nepal Treks & Expedition trip, the tour, trekking, or mountaineering guide is a full representative of Asiana Nepal Treks & Expedition and has all authority during your trekking, tour, and climbing period. If you commit any unlawful act you will be asked to leave the tour. No refund will be provided in this case.
A party will not be deemed to have waived any of their rights or remedies under these conditions or at law by allowing any time or indulgence or by not exercising any right or remedy arising out of any default by the other party. If any part of a condition is illegal, unenforceable, or invalid, it is to be treated as removed from the conditions; however, the remainders of the conditions are not altered.
This agreement and the rights and obligations of the parties will be construed and take effect in accordance with and be governed by the laws of Nepal and the Nepal tourism association.